One Breach. One Complaint. That’s All It Takes to Trigger a HIPAA Investigation.
Every practice that touches patient records — medical, dental, behavioral health, specialty clinics — is a HIPAA covered entity with legal obligations for how that data is stored, accessed, and protected. Most practices are already behind, and HHS is about to raise the bar further. We close the gap for you.
Breach Notification Rule
Business Associate Agreements
2026 HHS Proposed Update
Delaware & Pennsylvania
Serving medical, dental, and behavioral health practices across Delaware and the Pennsylvania Philadelphia metro.
If any of this is true, you’re exposed:
This is exactly what OCR investigators and cyber-insurance auditors ask for first.
- No current HIPAA Security Risk Analysis on file
- ePHI accessible without multi-factor authentication
- No signed Business Associate Agreement with your IT vendor
- No written breach notification / incident response plan
- Staff without documented annual HIPAA training
A HIPAA violation doesn’t stay theoretical for long.
Fines scale with neglect, fast
HHS civil penalties run in tiers from roughly $145 per violation up to over $2.19 million per year for uncorrected willful neglect — and each affected patient record can count as a separate violation.
One complaint can trigger an audit
OCR investigations routinely start from a single patient complaint, not just a breach — your practice doesn’t need to be hacked to be investigated.
Breaches go on the public “Wall of Shame”
Breaches affecting 500+ patients are published on HHS’s public breach portal — searchable by anyone, including your patients and competitors.
Notification deadlines are unforgiving
Affected patients, HHS, and media (for 500+ breaches) must be notified within 60 days of discovery — delays alone have triggered six-figure settlements.
The rules are about to get stricter
HHS’s proposed 2026 Security Rule update would make MFA and encryption mandatory (no longer “addressable”) and require annual risk assessments and penetration testing.
Your EHR vendor doesn’t cover you
Practices assume their EHR or cloud vendor “handles compliance.” A Business Associate Agreement transfers obligations — it doesn’t transfer accountability.
Six things every covered practice is legally expected to have in place.
This is the short version — enough to know what’s at stake. Getting each of these actually implemented and documented correctly is where practices need a partner, not a checklist.
Security Rule
Annual HIPAA Security Risk Analysis
Every covered entity must identify and document risks to ePHI across its systems — not a one-time exercise, and increasingly expected annually.
Technical Safeguard
Encryption of ePHI In Transit and At Rest
Patient records, images, and messages must be encrypted everywhere they live or move — EHR systems, email, backups, and portable devices.
Access Control
Multi-Factor Authentication on ePHI Systems
MFA is expected on any system touching patient data today, and HHS’s proposed rule would make it mandatory with no exceptions.
Business Associates
Signed, Verified Business Associate Agreements
Every vendor that touches PHI — including your IT provider, EHR host, and billing service — needs a BAA on file, with verification, not just a signature.
Breach Notification
A Tested Breach Response Plan
Patients, HHS, and (for 500+ affected) the media must be notified within 60 days of discovery. You need a plan and a team ready before you need it.
Administrative Safeguard
Documented Workforce HIPAA Training
Staff need recurring, documented HIPAA training — “we told them once” does not hold up under an OCR review.
We become the HIPAA-compliant IT department you don’t have to hire.
- ✓
Security Risk Analysis, built and kept current
Documented, defensible, and updated annually — not a one-time PDF in a drawer.
- ✓
Encryption & secure EHR access
Patient records locked down in transit and at rest, across every device that touches them.
- ✓
MFA rollout across your practice
EHR, email, remote access — configured and enforced, not just recommended.
- ✓
BAA tracking for every vendor
We identify every vendor touching PHI and keep signed, verified agreements on file.
- ✓
Breach response on retainer
A plan — and a team — ready before an incident happens, not after.
- ✓
Staff training & ongoing monitoring
Recurring HIPAA training your team completes, documented, plus continuous system monitoring.
Built specifically for medical & healthcare practices
Not a generic MSP package — a compliance program mapped directly to the HIPAA Security, Privacy, and Breach Notification Rules for practices handling patient records.
Flat monthly plans, local support out of Wilmington, DE, and a single point of contact who already speaks HIPAA.
From exposed to compliant in three steps.
Free HIPAA Risk Assessment
We review your systems, EHR access, and vendor agreements against the Security and Privacy Rules — and tell you exactly where you stand.
Remediation
We implement encryption, MFA, your risk analysis, and BAAs — typically within 2-4 weeks.
Ongoing Compliance
Monitoring, annual risk analysis, staff training, and a direct line to your IT team year-round.
Local. Accountable. Built for regulated healthcare practices.
Based in Wilmington, DE
On-site and remote support across Delaware and the PA Philadelphia metro.
Flat, predictable pricing
No surprise invoices — compliance work is scoped and quoted up front.
One point of contact
No call center. You work with people who know your practice and your obligations.
We sign the BAA
As your IT provider handling PHI-adjacent systems, we sign our own Business Associate Agreement with you.
Straight answers before you call.
Does a small practice really need a formal Security Risk Analysis?
Yes — it’s required of every HIPAA covered entity regardless of size, and it’s the single most common gap OCR finds during investigations.
What happens if we’re investigated without one?
Exposure to civil penalties that can reach into six or seven figures for uncorrected violations, mandatory corrective action plans, and public listing on HHS’s breach portal for qualifying incidents.
Do you work with practices in both Delaware and Pennsylvania?
Yes — we’re based in Wilmington, DE and support medical, dental, and behavioral health practices throughout Delaware and the Pennsylvania Philadelphia metro, on-site and remote.
Is the 2026 HIPAA update already in effect?
Not yet — it’s a proposed rule from HHS, not final law. But it shows clearly where enforcement is heading, and practices that get ahead of it now avoid a rushed scramble later.
Find out where your practice actually stands.
One call, no obligation. We’ll tell you plainly what’s missing and what it takes to fix it — before it’s OCR or a patient asking instead of us.